Designed for daily fund operations. Availability and rollout are agreed for your setup.
Inside the work / Scout Back Office
Your daily operations. Already moving.
Scout checks your books, investigates breaks, and follows up with the right people. You get a morning brief with what needs your attention.
SCOUT / BACK OFFICE · ILLUSTRATIVE WORKFLOW
The product scope
From daily checks to month-end reporting.
The full Back Office offering, organized around the work your team needs done.
Planned capabilities
This is the product we are building. Each deployment starts with agreed sources, reports, channels, and review rules. Supported capabilities and staged delivery are confirmed during scoping.
Daily books, checked
Start with records you can trace.
Broker position and cash files, OMS/PMS exports, and internal spreadsheet books
Fund, account, and source mapping; opening balances and daily intake
Freshness, completeness, duplicate, and revised-file checks
Identifier, currency, and value-date normalization
Position and cash reconciliation with agreed tolerances and materiality rules
Repeatable runs with missing, ambiguous, and unmatched records kept visible
Breaks, investigated
An explanation with the evidence behind it.
Break detection and classification
Trade, fill, and settlement investigation
Fee, FX, and corporate-action context for supported cases
Source-linked explanations, with hypotheses and unknowns clearly marked
Named ownership, approved contact routes, follow-ups, and escalation
Resolution evidence, case history, and reopening when records change
Your morning, briefed
Know what is done and what needs you.
Reviewed morning brief: checks completed, material breaks, resolutions, and decisions
An agreed delivery time aligned with your trading calendar and source cutoffs
Slack, Microsoft Teams, or email delivery and reply workflows
Dashboard for shared context, review, and case status
Missing-input, processing, and delivery alerts
Acknowledgment and approval history
Fund reporting, assembled
Daily outputs through month-end close.
Daily PNL and NAV by value date
Depository portfolio and trade reports
Approved trade-adjustment reports
GL activity and balance views
Exception extracts and break logs with causes
Month-end close packs and monthly fund-wide NAV packs
Investor reporting, prepared
Clear records for partners and reviewers.
Per-investor NAV packs, statements, and monthly briefs
Subscription and redemption status tracking
LP and partner reporting packs
ODD diligence exports
Agreed FBAR and compliance-data extracts
Versioned PDF and CSV outputs with source lineage
Control, built into the work
Your records. Your decisions.
Human review, edits, rejection, and approval before consequential actions
Audit trail across sources, rules, explanations, approvals, and exports
Customer-approved access roles, credentials, and data flows
Agreed retention, backup, recovery, deletion, and separation controls
Client runbook, named service owner, support, and escalation path
Sample-data onboarding, parallel checks, and measured delivery and automation outcomes
For each report, we agree whether Scout imports, calculates, reconciles, or assembles the result, using approved valuation, fee, allocation, and accounting rules. Your team approves changes to official books and the release of investor reports. Compliance exports support your process; they do not include statutory filing or advice.
Fits the way you work
Your systems. Your channel.
Keep the records your team relies on. Let Scout connect the checks, evidence, and next actions.
Your records
Broker · OMS / PMS Internal books
Agreed files, mappings, and reference data.
→
Scout Back Office
Check. Investigate. Follow through.
Evidence and review stay with the work.
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Your team
Slack · Teams · Email + dashboard
Briefs, reports, and decisions in context.
Additional direct broker or OMS integrations, Bloomberg and other enterprise data sources, and advanced anomaly analytics can be scoped on demand. Named connections are confirmed against your requirements before activation.
Scout Back Office · Pricing
Private or Managed. Your choice.
Choose the deployment that fits your team. We agree the supported workflows and service scope with you.
Scout Private
Run Scout in your environment.
$2,750/month
$1,750 / month
Limited-time discount
Deployment, operation, and support responsibilities are agreed during setup.